ACCOUNTS PAYABLE

 

Department:   Clerical

Reports to:     Superintendent 

Classification: Non-exempt/Support staff

Employment:  12 months/At will

Evaluation:     Performance of this job will be evaluated annually in accordance with provisions

                       of the board’s policy on evaluation of support staff personnel.

SUMMARY

 

The Accounts Payable Bookkeeper shall possess the ability to work with all district level administration, often dealing with confidential, sensitive matters. Applicant shall be a self-motivated worker, and possess typing, computer skills (Microsoft Office), note taking, language arts (proper use of English), records management skills, accounts payable skills, warm and pleasant telephone and patron receiving communication skills. Applicant must be able to efficiently handle bills payable and encumber purchase orders into the accounting system. In addition, the Accounts Payable Bookkeeper must be able to work with the ongoing federal and state projects/grants, annual reports, and the annual audit, along with providing bill lists and other reports to the Board of Education.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Pays invoices after appropriately matched with the proper purchase orders.
2. Properly classifies all expenditures by fund and code.
3. Effectively utilizes the computer and computer programs in the execution of accounting duties.
4. Enters all budget accounts by fund and keeps a monthly accounting of all transactions showing the various account balances as well as fund balances.
5. Works with the various directors in regard to budgetary matters concerning federal and state projects, including final expenditures reports.
6. Demonstrates knowledge of general accounting.
7. Utilizes computer programs for processing data effectively
8. Demonstrates current knowledge in the field of accounting, related to specific job (for example: payroll for bookkeeper; coding for accounts payable, etc.).
9. Performs timely payment of accounts.
10. Exhibits capability in maintaining and balancing monthly accounting records and receipts.
11. Maintains reports, invoices, receipts, and other appropriate documents.
12. Prepares documents for the annual school audit.
13. Initiates tasks when appropriate.
14. Prioritizes work and maintains flexibility in the job.
15. Demonstrates positive support for fellow office personnel.
16. Performs accounting and clerical duties assigned by supervisor.
17. Projects fund balances and revenue available to the district.
18. Maintains confidential nature of all school-related matters.
19. Participates in any required training.
20. Performs other tasks and assumes other responsibilities as assigned by the supervisor or Superintendent.

QUALIFICATIONS

Background Checks

Clearance on all background checks required by law that is satisfactory to the Administration.

 

Education/Experience

A minimum of high school diploma (or its equivalent), a basic knowledge of accounting and computer experience in word processing, databases, and spreadsheets.

SKILLS AND ABILITIES

 

Language

Communication (written and verbal) skills – high proficiency

 

Computation

Math Skills – high proficiency

 

Reasoning

Reasoning skills such as investigating and fact gathering, problem-solving and the ability to interpret and follow directions are critical to job performance – high proficiency

 

Technology

Microsoft Office (including Word, Excel, PowerPoint) – high proficiency

 

Additional Skills

Interpersonal communications and the ability to work closely with a group – high proficiency

 

PHYSICAL REQUIREMENTS

 

Physical Requirements

The individual who holds this position is regularly required to walk, hear and speak and must have close moderate and distant vision ability. This position requires prolonged computer use.

 

Physical requirements also include, but are not limited to, sitting (normal seated position), standing, walking (level or uneven surface), bending/twisting neck, bending/twisting at the waist, kneeling, crouching, crawling, climbing, reaching, lifting and carrying objects up to 50 lbs.

CONDITIONS AND ENVIRONMENT

 

Office environment: Typical

Deadlines: Frequent

Risk of injury: Minimal

Noisy Environment: Routine (visitors, phones, bus and maintenance radio)

Distractions: Routine (visitors, phones, bus and maintenance radio)

Exposure to disease: Minimal, sporadic

Outdoor work: Rare